General information

This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.

The controller

The controller under data protection law is:

Thomas Stark Management LDA

Rua Marco da Légua N 700

2400-016 Leiria

Portugal

Tax Identification Number: 516712209

Social Security Number: 25167122091

For data protection inquiries, please contact us at the above address or through the contact details provided during your application process.

Personal data collected as part of the application process

Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.

Fundamentals and purposes of processing personal data collected from application documents and during the application process

If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.

By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.

Data Collected During the Application Process
In particular, the following data is collected:
- Name (first and last names)
- E-mail address
- Phone number
- LinkedIn profile (optional)
-Channel through which you found us

Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters.

These may contain additional personal data such as:

- Date of birth
- Address
- Nationality
- Civil Identification Card number
- Tax identification number
- Social Security number
- Academic qualifications
- Professional experience
- References

Only authorized HR Specialists and/or team members involved in the application process have access to your data.

Data Storage and Retention

The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.

Your data will be stored for a period of 90 days after the application process has been concluded. This is usually done to fulfill legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).

Furthermore, we reserve the right to store your data for 365 days after the application process has been concluded for the purpose of adding it to our Talent Pool in order to identify any other vacancies that may be of interest to you. This includes, for example, applications for apprenticeships or internships. By accepting the data privacy statement, you consent to any further storage of your data as well as its inclusion in our Talent Pool.

Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.

Disclosure of data to third parties

Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.

Your data may also be communicated to:

- In case of employment - Insurance companies and public administration authorities
- Competent authorities as required by law

Legal Basis for Processing

- The processing of your personal data is based on: Article 6(1)(a) GDPR
- The necessity for entering into an employment contract (Article 6(1)(b) GDPR)
- Compliance with legal obligations (Article 6(1)(c) GDPR)
- Our legitimate interests in conducting recruitment processes (Article 6(1)(f) GDPR)

Rights of Data Subjects

If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), in particular:

Right of access (Article 15 GDPR)
Right to rectification (Article 16 GDPR)
Right to erasure (Article 17 GDPR)
Right to restriction of processing (Article 18 GDPR)
Right to data portability (Article 20 GDPR)
Right to object (Article 21 GDPR)

If the personal data is processed with your consent, you have the right to withdraw this consent at any time under Article 7(3) GDPR. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
You also have the right to lodge a complaint with the Comissão Nacional de Proteção de Dados (CNPD), the Portuguese supervisory authority for data protection.
To assert your rights as a data subject in relation to the data processed during this online application process, please contact us at the address provided above.

Concluding Provisions

We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.

HR Operations Associate

We appreciate your interest in joining our team!

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